Frequently Asked Questions
The Triathlon & Duathlon will be held on Saturday, July 28 at Smithville Lake in Smithville, Mo.
Have a question about the WIN for KC Women’s Triathlon and Duathlon? Check out these FAQ categories with some of the most commonly asked questions.
If you still have questions, email Stephanie Lankford, Senior Manger, Events, at firstname.lastname@example.org.
- General Race Information
- USA Triathlon Questions
- Packet Pickup
- Race Day
- Participant Safety
- Hotel & Travel
- Why should I choose WIN??
What day is the race?
Saturday, July 28. Traditionally the race always falls on the last Saturday in July.
Where does the race take place?
Sailboat Cove on Smithville Lake, near the town of Paradise, Missouri
What is the average weather on race day?
The temperature is typically around 75 degrees. (See more details here: http://www.almanac.com/weather/history/MO/Smithville/2016-07-29 )
What are the distances for the triathlon?
500-meter swim, 10-mile bike, 3.1-mile run
What are the distances for the duathlon?
1.5-mile run, 10-mile bike, 3.1-mile run
What amenities do I get for finishing?
- 2018 Official Participant Tech Shirt OR tank top.
- A Full Color Medal with a Custom sublimated v-sewn neck ribbon
- Timing results printed on site
- Free food and beverages at the Finish Line Festival (PANCAKES!!!)
- Free massages courtesy of our friends at KC North Spine & Joint Center at the finish line
- A Participant Goodie Bag including custom WIN for KC socks designed by Foot Traffic, WIN for KC hair tie, swim cap, Garmin tattoos and more.
- Triathlon First Timer Charm – Each participant who is completing their first triathlon/Duathlon will receive a special charm that can be attached to their medal.
How many participants do you expect?
We anticipate 600 individual triathletes, 15 triathlon relay teams, and 100 duathletes.
What were the top times for winners last year?
Is there a time limit on the event?
No, there is no time limit. No matter your finish time, we promise to be there cheering for you!
Are walkers allowed?
Yes, absolutely. We welcome walkers, and you will not be alone. We also welcome athletes of all types and abilities. If you require special accommodations, please contact Stephanie at email@example.com ahead of time to help ensure that you have an enjoyable race.
Will event merchandise be available?
Yes, on-demand printing will be available by Ultramax.
Will photos be available?
- Yes! Thomas Photographic Enterprises will be shooting the event. You can visit their site after the race and purchase prints of your favorite moments.
- 2017 photos
Is the WIN for KC Women’s Triathlon and Duathlon presented by Garmin a sanctioned race?
Yes, it is sanctioned by USA Triathlon. As such, all rules, waivers, and conditions required by USAT apply. Click here for the most commonly violated rules and more information on official USA Triathlon Rules.
Are you required to be a member of USAT?
You are required to be a member of USAT on race day. You can get more information on the benefits of membership and sanctioning or purchase an annual membership at USAT Website. If you do not have or want an annual membership, a single-day membership can be purchased for $15 when you register.
Additional USAT Information:
- Annual USAT members will be REQUIRED to provide a USAT membership card AND photo ID to pick up her packet. No exceptions. Once registered, you may not transfer your entry to someone else. These are USAT sanctioning rules. If you purchased a single-day USAT license during registration, you will not get, nor will you need to provide a USAT membership card. However, you still need to present a valid photo I.D.
- For the purpose of awards and USAT standings, you will be placed in a specific age group, determined by your age on December 31, 2018.
When does registration close?
- Online registration will close Friday, July 27 at 7 p.m.
- Late registration is available at Packet Pickup on Wednesday, July 25 from 12-7 p.m. and Friday, July 27 12-7 p.m. There is NO race day registration.
Can I change from the triathlon to the duathlon (or duathlon to triathlon)?
- Yes, you may change your race at any time while registration is open. Please contact Stephanie Lankford at firstname.lastname@example.org for more information.
- After online registration is closed, any changes will need to be made at Packet Pickup on Wednesday, July 25 and Friday, July 27 at the Late Registration table. NO CHANGES WILL BE ALLOWED ON RACE DAY.
- E-mail email@example.com with any questions.
Do you allow transfers from one person to another?
No. Per USAT sanctioning guidelines, we do NOT allow transfers from one person to another.
Can I defer my registration to another year?
No. We do NOT allow deferring of registrations from one year to another.
Do you allow refunds?
- We’ve all been there: You sign up for a race and something comes up and you can’t make it. We do not refund race entries or other fees associated with race registration. Nor can we give refunds if the race is cancelled on race day due to costs associated with insurance, equipment rental, park fees, staff, food, and the race shirts.
- If we cancel the event on race day due to the threat of severe weather or other emergency, you can still pick up your race bag and shirt. However, you won’t get a refund and we won’t be sending shirts in the mail after the race.
Is the event open to team competition?
Yes. The race is open to two or three-woman teams competing in a relay style triathlon.
How old does a young woman have to be to participate?
The race is open to women who are 12-years-old and older as of December 31, 2018.
Are there awards?
- Yes, we give out awards.
- EVERYONE: Each finisher of the race will receive a commemorative finisher medal. First timers can also receive a first timer charm by visiting the WIN for KC table at the Finish Line Festival.
- OVERALL AND AGE GROUP: We will provide awards to the top three female finishers overall, to the top three female finishers in each age division for the triathlon and duathlon, and to the top team relay.
- MOST IMPROVED TRIATHLETE: We will also present an award to the Most Improved Triathlete (from 2017 to 2018) and to the Athena Division winner.
- ATHENA DIVISION: Based on USAT Competitive Rules, an Athena is any female athlete weighing a minimum of 165 pounds. Women meeting this criterion can choose to race in the Athena division, eliminating them from the possibility of placing in their age group. The Athena participants are not eligible for age group awards.
Will there be a post-race awards ceremony?
Yes, there will be a post-race awards ceremony at approximately 10 a.m., depending on finisher times.
What age groups will receive awards?
12-14, 15-19, 20-24, 25-29, 30-34, 35-39, 40-44, 45-49, 50-54, 55-59, 60-64, 65-69, 70+ and the Athena division
Where can I find a WIN for KC Women’s Triathlon and Duathlon presented by Garmin course maps?
All Maps and pertinent information can be found on our Course Maps page.
Is the course certified?
Yes, the triathlon and duathlon are USA Triathlon certified and sanctioned.
How long is the course open?
The course remains open until the final participant finishes.
Can I rest on the kayak or other boat during the swim?
Yes, you may rest on the kayak or other appropriate boat, but the kayak or boat cannot help you advance in the water.
Is the bike course hilly?
For information regarding course elevation, please click here.
Will there be aid stations?
Yes, there will be aid stations providing water.
Where will the aid stations be located?
Aid stations will be located at the turnaround for the first duathlon run, near the transition area, at Mile 1 of the second duathlon run/triathlon run, and at the turnaround of the second duathlon run/triathlon run. See course map.
Note: The bike route does not include an aid station. You must carry your own water on the bike.
Can I run with headphones?
Radios, headphones, MP3 players, iPods, and CD players are not permitted on the course. This is for your safety. A violation may result in a variable time penalty. We will have lots of fans cheering, music on the run course and music at the finish line.
What if it rains or there is road construction?
We reserve the right to alter the course distances, delay the start time, or cancel the race entirely in the event of dangerous weather or other unexpected complications. However, we will not cancel the event just because of rain. Refunds will not be given in case of race-day cancellation.
When is packet pickup?
Packet pickup is Wednesday, July 25, 12-7 p.m. and Friday, July 27, 12-7 p.m.
Where is packet pickup?
Packet pickup is at Epic Bike and Sport, 6423 N Cosby Avenue, Kansas City, MO 64151.
What do I need to bring to packet pickup?
Bring a photo ID and money for raffle tickets, WIN for KC merchandise, or last minute race day items from Epic.
NOTE: Per USAT regulations all participants are required to show a photo ID at packet pickup before receiving race materials. This means that no one besides the participant can pick up their packet.
Is there race day packet pickup or registration?
No, there is NOT race day packet pickup. Athletes MUST come to packet pickup Wednesday or Friday. If you have extenuating circumstances or are traveling from out of town and cannot make it to packet pickup, please contact firstname.lastname@example.org to make special arrangements.
Do you mail out participant packets?
No, we do not mail out participant packets.
Can someone else pick up my packet?
No. No one can pick it up for you and you cannot pick up someone else’s packet. If you need to pick up your packet the morning of the race, contact Stephanie Lankford at email@example.com.
What time should I arrive?
Every participant is different. You will want to be prepared to find parking, get body marked, set up your transition area and get to the starting line area. We recommend for athletes to plan to arrive between 5:30 a.m. and 6:15 a.m. The transition area will close at 7 a.m. and will NOT REOPEN until the FINAL cyclist has completed the bike course (approx. 10:30 a.m.).
Do I need to check in the morning of the race?
Yes, everyone must check in at the body marking area on Paradise Road the morning of the race. First, volunteers will draw your race number on your arms with a large permanent marker. Make sure to listen to the public address announcer when you get to the race site for important updates and announcements. Click here for a map of race central.
Explain Wave Start vs. Time Trial?
- During registration, you can pick from two different start options. A time trial or individual start where one woman enters the water every three seconds or the experienced triathlete wave start where a group of up to 50-60 women will enter the water at one time. If you choose to start in the wave start, you will be grouped based on your age group.
- Wave Start:
- Recommended for Triathletes who have done a wave start before.
- Each wave will have approximately 50-60 swimmers that will begin the race all at the same time – this means there is a possibility that you will run into someone, get kicked, or get elbowed.
- Wave participants will start first at 7:30 a.m. followed by the time trial participants.
- Waves will enter the water approximately every three minutes.
- Wave start swimmers will be wearing an assortment of colored swim caps. Time Trial swimmers will be wearing a unique, but same colored swim caps.
- Time Trial or Individual Start:
- Recommended for first timers and beginners.
- Swimmers will enter the water one at a time, every three seconds.
- Swimmers are more spaced out than a wave start, but still have the possibility of passing other swimmers or getting passed.
- Wave start swimmers will be wearing an assortment of colored swim caps. Time Trial swimmers will be wearing a unique, but same colored swim caps.
**Wave swimmers and time trial swimmers will all be competing for the same age group awards. It is possible for a time trial competitor or a wave start competitor to win the age group.**
How does the Team Transition work?
The same timing device used by the individual racers will serve as your team “baton.” At the bottom of the transition area (closest to the water) there will be a team box where hand offs will take place. You can have your entire bike gear on in the team box, but once you have the timing device you will need to grab your bike off the bike rack. The team bike racks will be really close to the team box. When you return from the bike, you will rack your bike and then hand off the timing device to your runner. She can take off straight from there.
Why can’t my family help me set up in the Transition Area?
For safety and security reasons, no one except registered participants, official volunteers, and approved media will be allowed in the transition area. No family or friends are allowed inside the transition area at any time before, during, or after the race. Volunteers and security personnel will be posted to ensure the safety and security of everyone’s gear and equipment. You will be assigned a specific bike rack, but placement on each rack is on a first-come, first-served basis. A Transition Area Map is available on the Map page. When you arrive at the race site on race day, please go to the body marking area before entering the Transition Area.
How is the race timed?
- Each athlete will receive an official race time device.
- If you are in a wave start, your official start will begin when the horn sounds.
- If you are entered in the time trial or individual start, your time will begin once you cross each timing mat.
- All duathletes official time will begin when the horn sounds.
- As you cross each timing mat, you will have a split. Results will include time splits for your swim, transition 1 (T1), bike, transition 2 (T2), and run.
- For the duathlon, your results will include time splits for your 1.5-mi. run, transition 1 (T1), bike, transition 2 (T2), and 3.1-mile run.
What time does the race start?
How do I line up race morning?
- If you are in a wave start, you will line up in your designated wave, indicated by the color of your swim cap.
- If you are in a time trial or individual start, you will line up based on your anticipated swim time for 500m.
- Duathletes will all line up together on the run path.
Can I run with my Garmin GPS?
Yes, participants are permitted to use their Garmin GPS device and other relevant watches or tracking devices. Garmin is a proud supporter of the WIN for KC Women’s Triathlon and Duathlon and we advocate and encourage their efforts to make fitness a lifestyle for everyone.
Can I leave when I finish the race?
For the safety and security of every participant, no one will be allowed to take their bike out of transition or their car out of participant parking until the bike course is clear of all participants. No one was allowed to drive on the course while you were competing and we ask that you extend the other participants the same courtesy. There will be pancakes for every participant in the finish line festival and activities for children. Please plan to stay and cheer on your fellow participants!
Where do participants park?
Parking will be available just outside Sailboat Cove. However, you will need to pick up a parking permit during packet pickup. Once inside the parking area, participants and spectators will not be able to leave until all athletes are off of the bike course.
Where do volunteers and sponsors park?
Vehicles displaying the appropriate permit may park in the designated Volunteer and Sponsor Parking near the transition area/race site.
Where do spectators park?
Vehicles that do not have an Athlete Parking tag will need to park in the Spectator Parking. This parking is located south of the convenience store on Collins Road/Camp Branch Road at the Kelsey Youth Camp. There will be shuttle service available for spectators use only from Kelsey Youth Camp to the Paradise General Store (8419 Collins Rd, Paradise, MO 64089). Spectators will be asked to walk from the Paradise General Store to the race site (which is about a half mile walk). If you will be traveling with someone that may have difficulty making the walk, please bring along their handicap parking pass. This will allow you to park in the volunteer and sponsor parking lot.
Can I carpool with my family or other participants?
CARPOOL PLEASE! This makes for a less stressful race morning with fewer cars and best of all reduces our carbon footprint on the environment!
If I am doing the triathlon, does it matter which swim cap I wear?
Yes, it does. You are required to wear the swim cap provided to you in your race packet, you may not wear your own or trade with another participant.
Does it matter what type of bike helmet I wear?
- Yes, it does. CPSC (Consumer Product Safety Commission) certified helmets are required to be worn and buckled for the bike portion of the event and at any other time you are on your bike in the park.
- We suggest you visit the experts at Epic Bike and Sport to help you get properly fitted in a bike helmet. Don’t forget to mention you are a WIN for KC triathlete/duathlete and you will receive 15% off your purchase.
What are some of the most important bike course safety precautions?
- Helmets are required to be worn and buckled on the bike course at all times. No exceptions.
- Drafting on the bike is not permitted.
- Always stay to the right, except when passing. Please pass on the left. When passing, announce your passing to the rider in front of you (i.e. “I’m on your left!”).
- Avoid sudden turns and stops. Slow down and put your foot down if needed at the turnaround.
- You must walk your bike in the transition area until you meet the mount line at the bike-out area.
- You must dismount your bike before the dismount line / before entering transition at the end of the bike course.
Can I wear a wetsuit while swimming?
Wetsuits may or may not be allowed. We will follow USAT rules on wetsuit usage. As per USAT rules, if the water temperature is 78 degrees Fahrenheit or below then wetsuits ARE allowed. At 78.1 to 83.9 degrees Fahrenheit participants may wear a wetsuit at their own discretion; however, wearing a wetsuit in the temperature range will mean that the athletes are ineligible for awards. At 84 degrees Fahrenheit and above wet suits are NOT permitted – this is for your own safety. Daily water temps for Smithville Lake.
Where should my family and spectators plan to park?
Spectator parking is located south of the convenience store on Collins Road/Camp Branch Road at the Kelsey Youth Camp.
PLEASE NOTE: Access from County Road W will be closed at 7:30 a.m. and you will need to use the alternate route to reach Kelsey Short Youth Camp. From Hwy 169, turn east on Hwy 92 and then north on County Rd E. From County Rd E turn north on Collins Rd and follow until you reach Kelsey Short Youth Camp.
Will there be transportation available?
Yes, there will be a shuttle service available for spectator use from Kelsey Youth Camp to the convenience store. Spectators will then WALK from the convenience store to the race site (approximately a half mile) along the designated pedestrian walk way.
Where is the best place for family and friends to cheer?
We recommend they cheer at Race Central near transition area. Swim spectating is available along the shoreline. Transition and bike spectating is available on the East side of the transition area and along the South side of Paradise Road. Run and finish line spectating is available along the entire finish chute. CAUTION: Be careful not to cross the race course at any of the in/out areas.
What should spectators bring with them?
We encourage spectators to pack well. Bring encouraging signs, water, money, sunscreen, camera, rain gear, chairs, blanket, etc. to watch you.
Are dogs allowed?
No, due to our sustainability efforts, we ask that NO DOGS be brought on race day.
Can spectators bring a stroller or chairs?
Yes, we encourage spectators to bring whatever they need to cheer you on!
Will there be food available for spectators?
Yes, pancakes will be available for $5 per plate beginning at 8:30 a.m.
Will there be a medical tent?
Yes, a medical tent will be near the gazebo at Race Headquarters to assist all participants if needed at the finish line.
What if I get hurt during the race? Will there be someone around to assist me?
Yes, please get the attention of the nearest volunteer or staff member; They will call the medical director to assist you.
Are there discounts available if I’m traveling to Kansas City for the race?
If you are interested in camping near the site, Clay County campground fees range from $20 – $35. For more information, visit: https://www.claycountymo.gov/Parks/Smithville_Lake/Camping
I’ve never done a triathlon before, why should I choose WIN to be my first tri?
- Beginner friendly
- Time-trial start option
- Closed bike course – NEW and improved course as of 2017!
- Athena Division
- Finish Line Festival with FREE pancake breakfast for all participants, print-on-demand race merchandise for sale, plus vendors with free products and samples
- Fantastic raffle prizes such as specialized bike, Garmin device, Southwest Airline Tickets and more
- Awesome gear: bag, finisher medal with First Timer charm, custom WIN for KC socks, tech tee or tank for ALL participants, water bottle
- USAT certified race director
- USA Triathlon (USAT) sanctioned race
- Chip-timed event with print out results available
- Three/Four aid stations
- Over 200 friendly, experienced and helpful volunteers
- Medical staff on site
- TriGirls program for 6 to 12-year-old girls
- Charitable event for WIN for KC (100% of proceeds support the WIN mission)
But the bottom line is YOU ARE AN ATHLETE! You can do this!